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The AI Use Policy Template Kit
Set clear, safe AI rules for your team this week, with fill-in templates you can edit in an hour.
18-page designed PDF + fully editable Word file · Instant download after purchase
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About this resource
Your team is already using AI chat assistants and AI features inside the software you pay for. This kit gives you simple written rules for that use.
Fill in the brackets on a one-page AI Use Policy, hand out a do's-and-don'ts sheet with a traffic-light test for data, check every new tool with a plain-English approval checklist, and keep an AI system register, an incident log and signed staff acknowledgments.
A five-day rollout plan shows you how to put it all in place, and a one-page note explains U.S. federal consent rules for AI calls and texts, including the FCC opt-out changes taking effect November 25, 2026, with sources cited. Educational templates, not legal advice; your attorney should review the final version. Editable Word file included.
What's inside
- One-page AI Use Policy template: with fill-in brackets and optional add-on clauses.
- Staff acceptable-use rules: do's and don'ts plus a green/yellow/red data test.
- AI tool approval checklist: data retention, training on your data, security evidence, access controls, and a BAA for health data.
- Records you can keep: an AI system register, an AI incident log and a staff acknowledgment form.
- Roll it out in one week: a five-day rollout plan and a one-page note on consent for AI calls and texts (sources cited).
FAQ
What format are the files?
You get a designed PDF to read and print, plus an editable Word (.docx) copy so you can adapt the templates and prompts.
How do I get my files?
Right after payment you are taken to your download page with a button for each file. Bookmark that page so you can download again later.
Can I get a refund?
Because these are instant digital downloads, all sales are final; if a file won't open, email support@viperconsulting.ai and we'll fix it.
Can I share it?
It is licensed for use inside one organization (your business). The consultant license lets you use the templates with unlimited client organizations. Please don't resell, republish or share the files outside the licensed organization.
How long do launch prices last?
Launch prices run through December 31, 2026. After that the regular price applies.
Is this legal advice?
No. It is an educational resource. Laws and rules change, so check current status and consult a qualified professional before relying on any legal or regulatory point.
What does the consultant license allow?
Use the templates with as many client organizations as you like, and rebrand the finished documents with your own or your client's name. Please don't resell or share the kit itself as a template product.
Will this make my business compliant?
No template can do that on its own. The kit gives you a clear, practical starting point. Have your attorney review your final policy, especially if you handle health or financial data or make outbound calls or texts.